Document Services for Missionaries
A mission call is an exciting moment for any family — and for many, it comes with a stack of documents to organize, notarize, and submit on a timeline that moves faster than expected. Hazelnut Notary Services provides mobile notarization, apostille processing, ink fingerprinting, and visa photos for missionaries serving internationally — bringing everything to you so you can focus on preparing for the mission itself.
We serve missionaries and their families throughout the East Valley, including Queen Creek, Gilbert, Mesa, Chandler, and San Tan Valley. We also process apostilles for missionaries in other states by mail, and all notarizations are available remotely via our Remote Online Notarization service regardless of where you are located.
We have personally processed apostilled documents for missionaries serving in Italy and Germany. Whether your missionary is heading to Europe, Latin America, Asia, or anywhere in between, we will review what is needed and make sure every document is handled correctly before anything is submitted.
Start Here — Register Your Mission Call
You do not need to have everything ready to get started. If your missionary has received their call and you know their MTC report date, register below now. The sooner we know your timeline, the more service options we can offer - including our 24-hour processing for Arizona documents when time is critical.
Complete the form at the bottom of this page with your missionary's call information, destination country, and MTC report date. There is no obligation and no cost to register. After submitting, you can book a free 15-minute consultation directly in Robyn's calendar at a time that works for you.
Why Document Timing Matters for Missionaries
The visa process for many countries takes 6–8 weeks, and documents should be submitted at least two months before the scheduled MTC entrance date. That window is shorter than most families realize when the mission call arrives. Birth certificates need to be ordered, background checks processed, documents notarized, apostilles obtained, and in some cases translations arranged — all before the visa packet can be submitted.
Starting this process the moment a mission call is received - or even before - gives your missionary the best chance of having everything in order before their report date.
Documents Commonly Required for Missionary Visa Packets
Requirements vary by country and are determined by the Church Travel Office based on the destination mission. The most commonly required documents include:
Birth Certificate — Certified Copy with Apostille
Most countries require a certified copy of the missionary's birth certificate, apostilled for international use. The certified copy must come from the vital records office in the state where the missionary was born — not a hospital-issued copy. We handle the apostille once you have the certified copy in hand, or we can advise on how to order one.
Passport Photos — Visa Format
Most missionary visa applications require one or more passport-style photos in color, front view, full face, with a light background. Requirements vary by country and visa type. We take properly formatted visa and passport photos on location in the East Valley. It is the client's responsibility to confirm their destination country's specific photo requirements before the appointment.
Background Check — Local Police Clearance with Apostille
Some countries require a criminal background check or police clearance letter as part of the visa application. We can assist with obtaining a local law enforcement clearance letter, notarizing it, and processing the apostille through the Arizona Secretary of State. Note that FBI background checks require federal processing through the U.S. Department of State — contact us and we will advise on the correct path for your missionary's destination country.
Single Status Affidavit — Notarized
Some countries, particularly in Latin America and parts of Europe, require a notarized single status affidavit confirming the missionary is unmarried. We notarize this document once it has been fully prepared and completed — but not signed — by the client.
Notarized Authorization or Affidavit Letters
Depending on the destination country, additional notarized letters may be required — including parental consent documents for missionaries under 18, financial affidavits, or letters confirming religious affiliation. We notarize all standard missionary document types once they are fully completed by the client or their legal representative.
Power of Attorney
Missionaries serving abroad for 18–24 months are often advised to have a power of attorney in place so a parent or trusted family member can handle financial, legal, and medical matters while they serve. A General Power of Attorney is worth considering — it allows parents to handle unexpected needs that arise during the mission. This is something to discuss with an attorney before your missionary departs. We notarize the document once it has been prepared.
Our Services for Missionaries
We process apostilles for documents issued in Arizona and all 50 states. If your missionary was born in another state, we manage the submission to the correct Secretary of State by mail. Our 24-hour processing option is available for Arizona documents when time is critical. Processing time begins once we receive your original documents and does not include return delivery time.
We provide ink fingerprinting for missionaries in the East Valley where required for background checks or visa applications. Available as part of your missionary document package or as a standalone service. $50 per session.
All notarization services are available remotely via secure video. Missionaries at college in another state, family members living outside Arizona, and international clients can all complete their notarization without travel. RON is available anywhere in the United States and internationally with an internet connection.
We come to you. If your document requires notarization before it can be apostilled — such as a single status affidavit, authorization letter, or personal affidavit — we provide mobile notarization throughout the East Valley.
We take properly formatted visa and passport photos on location in the East Valley. It is the client's responsibility to confirm their destination country's specific photo requirements before the appointment. $50 for 2 photos.
Important: We notarize — we do not prepare documents. As a commissioned Arizona notary public, our role is to notarize documents that have been fully prepared by the client or their legal representative, and to process the apostille once notarization is complete. Documents must be fully completed but NOT SIGNED before your notarization appointment. The notary must witness your signature.
Apostille Service Pricing
2–4 missionaries booking together — 10% off apostille service fee. No family relationship required. Mail-in available.
5 or more missionaries booking together — 20% off apostille service fee. Processed as an in-person for East Valley bookings or coordinated mail-in for out-of-state groups. Each family invoiced individually.
To inquire about a group booking, complete the form below and note the number of missionaries in your group.
Group & Multi-Missionary Discounts
-
In-person delivery to AZ Secretary of State. Processing does not include return delivery time.
$350 first document, $100 each add’t document
Turnaround time ~24 hours from receipt -
In-person delivery to AZ Secretary of State. Processing does not include return delivery time.
$250 first document, $100 each add’t document
Turnaround time ~7 days from receipt -
Mail-in submission to AZ Secretary of State. Processing does not include return delivery time.
$125 first document, $100 each add’t document
Turnaround time ~3-4 weeks from document receipt -
Submission to correct Secretary of State in the state that issued your document by mail.
$150 first document, $100 each add’t document
Turnaround time ~4-8 weeks
What you need to know
Document requirements vary by country
The documents required for a missionary visa packet are determined by the destination country and provided by the Church Travel Office or equivalent organization for your faith community. We work with those instructions to confirm what notarization and apostille services are needed. We do not determine document requirements — that is the role of your organization's travel department.
Not all countries are Hague Convention members
Most major mission countries in Europe, Latin America, and Asia are Hague Apostille Convention members, including Germany, Italy, Spain, France, Mexico, Brazil, the Philippines, and South Korea. Some mission destinations are not Hague members and require a different authentication process. We will advise on this during your document review at no charge.
Start as early as possible
Apostilles do not expire
- but some documents do
Visa applications for many countries take six to eight weeks, and documents should be submitted well before the MTC report date. Processing time for apostilles begins once we receive the original documents and does not include shipping time. The earlier you register, the more service options are available to you.
An apostille itself has no expiration date. However, some countries require that the underlying document be recently issued. Confirm with your travel coordinator whether a fresh certified copy of the birth certificate or other vital record is required before we begin processing.
How It Works
-
Complete the form at the bottom of this page with your missionary's destination country and MTC report date. No obligation - this simply lets us review what is needed and reach out with next steps.
-
Book a free 15-minute consultation directly in Robyn's calendar at a time that works for you — including evenings and weekends. This is a no-pressure conversation to discuss your missionary's documents, destination country, and timeline. There is no cost and no commitment required.
-
Robyn will provide a quote by email. Once you have reviewed and accepted your quote, pay your deposit and we will provide complete instructions. Do not ship original documents until your deposit is confirmed.
-
We notarize documents you have prepared and completed but not yet signed, process the apostille through the correct authority, and keep you informed throughout. For Arizona documents, 24-hour processing is available when your timeline requires it.
-
Completed documents are returned through the method discussed and agreed upon during the quote process.
We Process Documents for Missionaries of All Faiths
While The Church of Jesus Christ of Latter-day Saints sends tens of thousands of missionaries abroad each year — and many of those families are right here in the East Valley — our services are available to missionaries of any faith and from any organization. Catholic missionaries, Baptist mission teams, humanitarian volunteers, and non-denominational organizations all require the same documents for international service. If you are preparing for a mission abroad, we can help regardless of your faith community.
The Church of Jesus Christ of Latter-day Saints has a particularly strong presence in the East Valley and San Tan Valley. We understand the timeline pressure that comes with an MTC report date, the role of the Church Travel Office in coordinating visa packets, and the importance of getting every document right the first time. Families in our area regularly navigate this process, and we are here to make the document side of it straightforward.
Register Your
Mission Call
Let us know your missionary's destination and report date — then book a free 15-minute consultation at a time that works for you.
Mission Call Registration
Takes about 2 minutes to complete
After submitting you will be able to book a free 15-minute consultation directly in Robyn's calendar.